Privacy & Data Protection policy
This policy sets out the details of the personal information Pope’s Grotto Preservation Trust holds, how that information is stored and used, and the controls you have.
Updated March 2026
Who we are:
Pope’s Grotto Preservation Trust is a registered charity in England and Wales number 1162424. Its registered address is:
75 Radnor Road
Twickenham
Middlesex TW1 4NB
The Secretary is Michael Cherry at the above address.
The Data Controller is Catherine Lawson (Trustee).
The information we hold about you:
Subscribers to the email list and donors.
We collect the following personal data that you supply when you join our mailing list or donate to the Trust:
- Your name and title
- Postal address, email address and phone number
- Gift Aid status
- Donation information
- Details of correspondence sent to you or received from you.
What we do with your information:
The data we hold may be used by the Trust for the following purposes:
- Sending you emails about our project and our events
- Collecting Gift Aid
- Distributing information relevant to the operation of the Trust and its activities
- Informing you about events organised by other related organisations
- Responses to your queries
Use of personal data
Who we might share your information with:
We will not disclose personal data to any third parties or external organisations, unless required to by law.
How we keep your information secure:
We hold personal data only as long as necessary for the purpose we use it.
Electronically stored personal data is held securely in password-protected files or on secure servers. You may be asked periodically to give specific consent to the Trust to continue to hold this information.
Paper-based data is held in locked storage and will be destroyed after six years.
How can I access the information you hold about me?
You can ask us if we are keeping any personal data about you and you can ask to receive a copy of that data – this is called a Subject Access Request.
Once we have received your Subject Access Request and proof of identity, you will receive a response within one month with a copy of any information we hold on you.
Subject Access Requests should be sent to:
The Secretary
Pope’s Grotto Preservation Trust
75 Radnor Road
Twickenham
Middlesex TW1 4NB
Or email contact@popesgrotto.org.uk
You may then at any time:
- Request that we correct your personal information
- Ask us to remove your information from our records
- Unsubscribe from our email list
Changes to our privacy policy
We regularly review our privacy policy notice and may make changes. Any changes will be reflected in this document and will apply from the time of the change.
How to contact us
If you have any comments on our privacy notice, or information we hold about you please contact us by completing the contact form on our website or by emailing contact@popesgrotto.org.uk